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Time and attendance systems

Choosing time management for your business

By ADP

18/06/2019

 

Time management solutions can be industry-specific, but there are common needs across industries

“Those who make the worst use of their time are the first to complain of its brevity,” said Jean de La Bruyère in Les Caractères.

Time plays an important role in every aspect of our lives, from spending it with family and friends on the weekend, to getting to an important meeting on time during the week. Within HR, time and attendance tracking is important for monitoring organisation performance, managing payroll, and keeping clients happy. But managing your time shouldn’t be time-consuming.

The ADP Research Institute found that more than two-thirds of global business leaders want a more unified HR system. Many organisations manage an average of 33 payroll and 31 HR systems, but introducing an HR suite of software and services can bring these different systems together and improve the productivity of the HR department, reducing time spent on platform management.

While time and attendance may be monitored differently within different industries, implementing an HR suite in any organisation can seamlessly connect time and attendance systems with payroll processing, improving the HR department’s efficiency. And accurate time management isn’t only about payroll. A complete approach to employee data recording also plays a role in performance measurement and talent management, as well as to assist with client billing.

 

Finding the right time management solution

Time and labour management is how an organisation ensures tasks are completed in a timely manner and assists in maintaining the efficiency of the workforce1. When it comes to choosing the right time management for your organisation, make sure that the time and attendance software provides2:

  • Key insights into your company’s business strategy
  • Meeting workforce demands to assist in boosting employee retention
  • Mobility – the solution should work on any device, anywhere, anytime
  • Time-saving features - it should save time for HR and payroll, allowing them to address different employee needs proactively.

Accurate time-keeping is important, and even more so in organisations where clients are charged per hour or work on a retainer. But completing time logs can be painful and, depending on the system, can sometimes take up time that employees can’t easily spare. When implementing a time management system, you must make it easy for your employees to access and use, with the flexibility your employees require.

 

How your industry impacts your time management approach

The industry that you work in or the services that your organisation provides will impact your approach to time management, which will in turn impact the type of time management software you require.

PR and advertising agencies, lawyers and accountants are more likely to invoice clients on an hourly or time-based system, which means that accurate time tracking is vital. In the same way, some PR and advertising agencies can also operate on a retainer basis and need to track their time against the client budget. While time tracking and management are important in these situations, employees must find the time tracking system easy to use, without it negatively impacting their efficiency and productivity.

Other industries, such as healthcare and hospitality services often run on a shift basis. With people beginning and ending their work days at different times, it can be difficult to track all of your staff. These organisations need accurate time management systems that offer live updates so they can see who is on duty, who is off-duty and who is on leave. And with an HR suite of solutions in place, analysis of this information can also help with future shift scheduling and assist with team management.

Regardless of the industry you work in, it’s important that any time management solution your organisation uses puts the employee first. A quality time management solution is meant to improve employee efficiency and productivity, but if the system is difficult and time-consuming to use, it defeats the purpose of having it in place.

 

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